What an eye-opener this subject has been! I remember approaching my own school library to ‘check out’ (pun intended) our Collection Development Policy (CDP) only to find myself caught up in an argument that had been running for many years around who is responsible for such a document.

 

 

“Mother and daughter having an argument” by Tambako the Jaguar is licensed under CC BY-ND 2.0

 

This policy does not currently exist for my school and this answered a few questions for me around how our library is used and viewed by both students and teachers (Kempinger, 2019a). Without a clear CDP, how does the school community understand the reason for the collection’s existence and the principles that govern it (Australian Library and Information Association, 2017)?

I’m going to unpack this through personal examples based on the following aspects of a CDP (this is not a full list):

• The nature of the users & Collection evaluation
• Selection criteria
• Development of the digital collection
• Acquisitions
• De-selection

The nature of the users/Collection evaluation

Image by Gerd Altmann from Pixabay

My school is diverse (Kempinger, 2019b) and this needs to be at the centre of a CDP. We have a large number of international and EAL (English as an additional language) students who need to be catered for. I don’t often see these students in the library and suspect it is because there is little in there to tempt them. Our students come from a broad range of circumstances and their reading levels and engagement range from little ability and no engagement, through to voracious readers who can comprehend complex texts and think critically about them. All students need to be able to access both content and entertainment and this can be assured by acknowledging their diversity within the CDP (Morrisey, 2008).

Selection criteria

Image by TeroVesalainen from Pixabay

Having a CDP with clearly defined selection criteria means that there is a rational process in place that supports the priorities of the school (Debowski, 2001). Having spent years in large staff rooms, I have heard many complaints about various aspects of school policy. What I had failed to realise was that I was also hearing complaints and concerns about the lack of a CDP! Some examples include:

• “Why does English always get what they want?”
• “I took my class to the library for research only to find that the topic we are studying only has one resource on the shelves!”
• “My low literacy kids have no resources they can understand.”
• “One of the books a student borrowed from the library is set out in such a confusing way that it took me and two aides ten minutes to interpret one page!”

If the Teacher Librarian (TL) works together with administration and staff to create a CDP, it will be based on the curriculum, as well as the needs and interests of the school community (IFLA, 2015).

Development of the digital collection

Image by StartupStockPhotos from Pixabay

Perhaps because of the lack of a CDP, my school has no centralised digital resource plan despite the fact that technology is constantly changing the way people view, use and create knowledge (Newsum, 2018). Although our school does use a range of digital resources, only those who use them seem to be aware of them and they are not always managed through the library.

• Edrolo (used by senior teachers in a range of subject areas and managed by the curriculum leader with no input from the library)
• Reading List (managed by Head of English)
• World Digital Replica (managed through the library- trialed in 2019, staff surveyed and opted to keep it in 2020 but was not budgeted for and is therefore possibly unavailable for this year)
• E-books- this is an area that I am keen to explore (Kempinger, 2019c) (none available currently through the school apart from a link to Project Gutenberg on the library website)
• Useful websites for teachers and students are sometimes embedded in curriculum documentation or shared with students via Compass
• Databases (there are links to the A-Z government services (broken), Reuters, Vic law handbook (broken), and the Australian Bureau of Statistics on the library website)

A consistent approach is clearly needed to ensure that all resources are managed and assessed against the same criteria that are underpinned by the priorities and goals of the school (IFLA, 2012). A centralised approach would also make searching for specific resources manageable (Newsum, 2018).

Acquisitions

Image by Arek Socha from Pixabay

While it can be important to have more than one person involved in acquisitions, to avoid self-censorship and conflict of interest (Morrisey, 2008), the acquisition process needs to be clearly outlined within a CDP so that there is a procedure to follow. Our library is experiencing tensions at the moment due to a lack of this exact process. There are two staff members (one TL and one Library Administration Assistant) who both have budgets and acquisitions in their job descriptions but no CDP to help them differentiate roles within the process. This has resulted in duplicate and unnecessary purchases, running out of funds and a general sense of frustration. School administration has been working with these staff members to try to come up with a solution without realising that a CDP is what is needed.

De-selection

Image by Pusteblume0815 from Pixabay

Towards the end of 2019, our library re-located into a new building with much less shelf space. De-selection (or weeding) was one of the biggest challenges; again because there is no defined criteria or process. The library staff did not want to weed an entire collection so they asked teachers to come in and make decisions. What one teacher was keen to remove, another felt a personal connection with. Multiple copies of the one text were kept because teachers could not agree on which was the best cover art. Books on topics that have not been in the curriculum for decades were kept ‘just in case’. A CDP that helps staff to understand that schools are not archives would make this process manageable (Vnuk, 2015).

So, I know what my priority will be when I return to school in a couple of days. Use the ‘watch and wait’  (Kempinger, 2020) approach I was planning to use, but fill this time by developing a CDP that fits my school community and is supported by reputable literature. Bringing this to school administration and the library staff will help to start the journey to resolve some of the current issues while providing a framework for all current and future staff to work with.

References:
Australian Library and Information Association. (2017). A manual for developing policies and procedures in Australian school library resource centres: 2nd edition. Retrieved from https://www.alia.org.au/sites/default/files/ALIA%20Schools%20policies%20and%20procedures%20manual_FINAL.pdf

Debowski, S, (2001). Collection program funding management. In K. Dillion, J. Henri & J McGregor (Eds.). Providing more with less: Collection management for school libraries (2nd ed.) (pp. 299-326). Retrieved from https://doms.csu.edu.au/csu/file/b9feaf8b-3c64-48cf-a5f2-ba87f023bc47/1/debowski-s.pdf

International Federation of Library Associations and Institutions School Libraries Section Standing Committee. (2015).  IFLA school library guidelines. Retrieved from https://www.ifla.org/files/assets/school-libraries-resource-centers/publications/ifla-school-library-guidelines.pdf

Kempinger, N. (2019, December 11). Experiments [Blog post]. Retrieved from https://thinkspace.csu.edu.au/kempinger/2019/12/11/42/

Kempinger, N. (2019, December 11). If you build it, they will come… [Blog post]. Retrieved from      https://thinkspace.csu.edu.au/kempinger/2019/12/11/if-you-build-it-they-will-come/

Kempimger, N. (2019). Online access. Forum 1.2. ETL503 discussion forums. CSU. Retrieved from https://interact2.csu.edu.au/webapps/discussionboard/do/message?action=list_messages&course_id=_38050_1&nav=discussion_board_entry&conf_id=_74553_1&forum_id=_169572_1&message_id=_2591881_1

Kempinger, N. (2020). Online access. Forum 5.1. ETL503 discussion forums. CSU. Retrieved from https://interact2.csu.edu.au/webapps/discussionboard/do/message?action=list_messages&course_id=_38050_1&nav=discussion_board_entry&conf_id=_74553_1&forum_id=_169584_1&message_id=_2651290_1

Morrisey, L.J. (2008). Ethical issues in collection development. Journal of Library Administration, 47(3-4), 163-171. Retrieved from http://web.a.ebscohost.com.ezproxy.csu.edu.au/ehost/pdfviewer/pdfviewer?vid=1&sid=ffee0665-df74-4983-a7b2-cef657e22648%40sessionmgr4007

Newsum, J. M. (2016). School collection development and resource management in digitally rich environments: An initial literature review. School Libraries Worldwide, 22(1), 97–109. Retrieved from http://web.b.ebscohost.com.ezproxy.csu.edu.au/ehost/pdfviewer/pdfviewer?vid=1&sid=d05f4a6d-22d2-4b37-a361-9525d45d97ad%40pdc-v-sessmgr04

Vnuk, R. (2015). The Weeding Handbook: A shelf-by-shelf guide [Chicago, ALA Editions]. Retrieved from http://web.b.ebscohost.com.ezproxy.csu.edu.au/ehost/ebookviewer/ebook/bmxlYmtfXzEwMDQ5MTNfX0FO0?sid=eb279be8-2cf1-42cb-a593-504552c4da27@sessionmgr101&vid=0&format=EB&rid=1