Good gardening involves a fair amount of weeding. As straightforward as this might be to many a good gardener, I have never quite realized what this really means for the library. Weeding has often been a task pushed aside for two reasons: one of them is the painful feeling one gets when decreasing the size of a collection built up so carefully. But the main reason for me has been that I considered the weeds as just an extra that does not add much value to the collection anymore, but equally does no harm. However, that is not quite how it works. Just like in a garden, every single weed takes up space and attention from the beauty of the flowers, i.e. our useful and quality resources in the collection. And it is not just about making the garden look nice; the way resources are presented has a big impact on whether they are used effectively (Beilharz, 2007).

It appears to me that are two types of weeding. There is the one that I perform almost daily, whenever a book is damaged beyond repair. Similarly, as I come across material that is outdated or irrelevant, I weed straight away. That might be the reason I never really gave weeding any more thought than that. Then there is another kind: proper, focused weeding, whereby one goes through each section and evaluates each item carefully, against a set of criteria.

Some years ago, our school library used to close down for business three weeks before the school holidays in order to complete the inventory process. That was a very generous time-frame and it included tasks like collection evaluation and weeding. Those three weeks then became two, then one and now I am requested that the library is fully operational till the very end of school year. Inventory is now conducted throughout the year with circulation ongoing and a thorough weeding has not taken place for a few years now.

As I got to fully understand the importance of the weeding process, it is now the matter of finding the time for it. It all goes comes down to how important it is to have a collection development policy. That is the tool that is missing in my library – a tool that would validate my request for having time (and staff) allocated for a regular weeding practice. A weeding policy and procedure, as a part of the collection development policy, would guide and justify the weeding of items from the collection, based on a set of relevant criteria.

References:

Beilharz, R. (2007). Secret library business – part 2. SCIS Connections 63.

National Library of New Zealand Services to Schools. (n.d.). Weeding your school library collection.