January 2022 archive

24
Jan
2022

Collection development: resourcing, policy and futureproofing

categories: 21st century library, Collaboration, collection development, collection management, Copyright, Creative Commons, ETL503, Information landscape, Reflection, Resource selection, Resourcing the curriculum, role of the Teacher Librarian

The role of the library is to support the needs of the school community by providing a wide range of physical and digital resources (Fleishhacker, 2017; International Federation of Library Associations (IFLA), 2015). It sounds quite simple but is a daunting task that involves knowledge of the curriculum, the school community, the current collection and how to build and manage a balance of resources that best support these needs.

Prior to ETL503 I did not realise that resourcing was the responsibility of both the teacher librarian (TL) and the classroom teacher (CT).  I thought that supporting teachers involved providing resources such as pathfinders, lists of websites and piles of books (Gemell, 2021, November 4). In fact, selection of resources is set out in Standard 3.4 of the Australian Professional Standards for Teachers (2014). I now understanding that for optimum resourcing, it is vital for the TL and the CT to collaborate, with the TL providing a whole-school birds-eye view of resourcing across the curriculum, and the CT focused on their class’ needs (Gemell, 2021, November 8).

I was also initially baffled by the seemingly interchangeable terms of collection development and collection management. Through further investigation and discussion, I sifted through the terminology to discover that the two terms are, in fact, different. I was involved in a great discussion with several other students, and we nutted out that management is what happens after the collection has been developed (Gemell, 2022, January 3). This was summed-up perfectly by Kay Oddone (2022, January 10) who commented that “development is an activity that is part of the overall management of the collection.” Through this discussion I developed further understanding in the nuance between collection development and collection management.

I then came face-to-face with the concepts of copyright and creative commons. I must admit, this is an area that I have never put much thought into and I’m sure I have been in breach of copyright at some time. I was under the impression that anything could be used so long as it was properly referenced (Gemell, 2021, December 12). However, this area is hugely complex and goes far beyond appropriate referencing. I believe there is an expectation that librarians have a basic understanding of copyright and licensing of electronic resources and, as such, support the school complying with copyright requirements (Copyright laws, 2021). To assist with this, I found an invaluable resource in the website https://smartcopying.edu.au/.

I had previously heard of creative commons, but like copyright, had never given it much thought. I now understand that creative commons licenses help with the sharing and reusing of creations. Creating my own post (Gemell, 2021, December 12) about the different licenses and their uses has definitely supported my understanding of the link between copyright and creative commons. This understanding is invaluable as a TL because it helps to ensure that the library is complying with copyright, and also able to provide resources under creative commons licenses to support the school community across the curriculum. Through this knowledge of creative commons and copyright the TL is also in a strong position to advise others on copyright issues and the use of creative commons materials.

Through ETL503, I have an improved understanding of the importance of a collection development policy (CDP) as a strategic document. According to the Australian Library and Information Association (ALIA, 2017), “A collection development policy is essential to a school library as it explains why the collection exists” (p. 8). During discussions with other students, it was surprising to realise just how many schools did not have a current CDP, or even more startling was the schools that did not have one at all. I found myself in that position with a policy available for my secondary school, but no policy for the primary school (Gemell, December 27). If it is such a crucial document, then why is it seemingly not a priority?

Collection development is an incredibly complex process with a multitude of facets (Oddone, 2019, August 19). These facets increase with the development of technology and changes in information access, not only in schools, but in society as a whole. It serves as a blueprint for the overall goals, processes and overall management of the library (Abercrombie, 2018, 30 May), ensuring there are clear processes for budgets, resource selection, deselection and challenged materials (Abercrombie, 2018, 30 May; Libraries Tasmania, 2021). The policy is also explicit in its descriptions of the school profile including their specific requirements. With all these elements in mind, the CDP must be updated regularly to stay current (ALIA, 2014).

The development of a CDP is an important matter to discuss with the school leadership and demonstrate the importance of developing, reviewing, and maintaining this document. The school leadership must be part of the development of the CDP (Libraries Tasmania, 2021) so they can best support the needs of the library through budgeting, and understand that the library is not stagnant, but continually changing and evolving with users’ needs, including technology and digital resources.

The CDP policy serves an important role in the issue of self-censorship. I had previously not considered self-censorship as an issue but, through my readings, have discovered that it is very common and easy to fall into to avoid conflict situations (Jacobson, 2016).  The CDP supports the librarian by having clear selection criteria and processes (including use of selection tools) as well as outlining the process for challenged materials. This ensures confidence in the selection of potentially contentious material (Gemell, 2021, 28 December).

Through collection development and management, the library can be equipped for the future. It is important for the library to consistently update materials (including deselection) and provide digital resources (Tonini, 2020, June 24). The key to future-proofing the library collection is fluidity. Samantha Macey (2022, January 2) summed this up perfectly, stating that “the collection development policy should be continually revised (collaboratively if possible) to reflect the fluid nature of libraries, and to keep on top of any new developments.” The information landscape is ever evolving, and it is the responsibility of the library to evolve with it. Remember, a stagnant library is a redundant library (Gemell, 2022, January 8).

The number one goal of any library is to provide knowledge to the community, no matter how that knowledge is accessed and it is up to the library and librarians to “understand the community and adapt to their needs” (Gemell, 2022, January 8).

References

Abercrombie, S. (2018, May 30). Why do you need a collection development plan? Knowledge Quest. https://knowledgequest.aasl.org/why-do-you-need-a-collection-development-plan/

Australian Institute for Teaching and School Leadership. (2014). Australian professional standards for teachers. https://www.aitsl.edu.au/teach/standards.

Australian Library and Information Association. (2017). A manual for developing policies and procedures in Australian school library resource centres. (2nd ed.). https://read.alia.org.au/manual-developing-policies-and-procedures-australian-school-library-resource-centres-2nd-edition

Australian Library and Information Association. (2014). Future of the library and information science profession: School libraries. https://read.alia.org.au/content/future-library-and-information-science-profession-school-libraries

Copyright laws. (2021, September 30). A simple guide to copyright for librarians: 15 essential facts and tips. Copyrightlaws.com. https://www.copyrightlaws.com/simple-guide-copyright/

Fleishhacker, J. (2017). Collection development. Knowledge Quest. 45(4). 24-31.

International Federation of Library Associations and Institutions School Libraries Section Standing Committee. (2015).  IFLA school library guidelines.  https://www.ifla.org/wp-content/uploads/2019/05/assets/school-libraries-resource-centers/publications/ifla-school-library-guidelines.pdf

Jacobson, L. (2016). Unnatural selection. School Library Journal, 62(10), 20–24.

Libraries Tasmania, (2021). Procedures and guidelines. https://libraries.tas.gov.au/school-library/Pages/managing-procedures.aspx

Tonini, S. (2020, June 24). 7 tips for future-proofing school libraries. eSchool News. https://www.eschoolnews.com/2020/06/24/7-tips-for-future-proofing-school-libraries/2/

08
Jan
2022

The future of school libraries

categories: 21st century library, collection development, ETL503, role of the Teacher Librarian

Libraries must adapt to changes and the needs of the community. A library that remains stagnant in its services becomes redundant. The key point of libraries and librarians is to understand their community and adapt to their needs (Australian Library and Information Association (ALIA), 2014).

The principal must be future-focused for the library to continue to be of service to the school community. A principal who believes that a library is a place to house books will be doing a disservice to their school community. The collection development policy must reflect the changes in access to information and adapt to these for the library to remain relevant (Abercrombie, 2018).

In a primary school setting the physical non-fiction (NF) section will continue to be a vibrant area of the library collection, however this must be regularly updated (including weeding) to ensure current information is presented (Abercrombie, 2018; ACT Government Education, 2019). I know at my library the NF section is hugely popular and the books are suitable to the needs of the students.

In 10 years’ time, the NF section at the senior school would look vastly different. My library in the senior school has a well-resources NF section that is hardly touched by the students. When researching for assignments, the students use online platforms rather than physical resources. All students in the high school have their own laptop which is used in all classes, whereas the primary school students do not have uninterrupted access to information technology. I believe that within 10 years the NF section of the high school library will no longer be there or will be limited to a few bookshelves. This does not mean that the collection will have shrunk because the online collection will grow significantly. The budget that would have been spent on the physical NF resources would be used to purchase e-resources.

The teacher librarian themselves play a critical role in the function of the school library (ALIA 2014). Casting my mind back to my high school library experiences, I remember a ‘library dragon’ who was unapproachable and sent you out if you so much as breathed in the library. This was not a space where I wanted to go to do any kind of research but, being pre-internet boom, there was little choice. I am sure this was not everyone’s experience, but it definitely stuck with me and, as I embark on my TL journey, I know what I do not want to be. In a typical day at the library, I support students and teachers alike in selecting resources for research and recreational reading, and my main project is creating resource pages for students and teachers to use to support research across a range of subject areas.

I feel the library will always be a space where the school community can come to access resources (either physically or digitally), learn research skills, or simply enjoy some quiet time.

 

References

Abercrombie, S. (2018, May 30). Why do you need a collection development plan? Knowledge Quest. https://knowledgequest.aasl.org/why-do-you-need-a-collection-development-plan/

ACT Government Education. (2019). School libraries: The heart of 21st century learning. https://www.education.act.gov.au/__data/assets/pdf_file/0007/1435435/School-Libraries-The-Heart-of-21st-Century-Learning.pdf

Australian Library and Information Association. (2014). Future of the library and information science profession: School libraries. https://read.alia.org.au/content/future-library-and-information-science-profession-school-libraries

03
Jan
2022

Collection development and collection management

categories: 21st century library, collection development, collection management, ETL503

As I have been working my way through ETL503 I am constantly faced with the terms ‘collection development’ and ‘collection management’. These two terms seem to be used interchangeably, but if they mean the same thing, then why the different terms, which seem to imply different meanings? What’s the difference between a collection development policy and a collection management policy?

According to Johnson (2018), the terms collection development and collection management have different nuances. Collection development involves the library taking into account the priorities, needs and interests of the community and developing or building a collection in response to those. The Australian Library and Information Association (ALIA) supports Johnson’s definition of collection development by stating that it “is essential to a school library as it explains why the collection exists” (2017, p. 8). Without the community to use the library, the library is of no use. Gregory (2019) also contributes to this definition of collection development stating that collection development is essentially the thinking that contributes to resource acquisition. The thinking around acquisition must stem from the needs of the library community and building the collection to meet those particular needs.

So, how does this all fit in with collection management, and is it different?

Gregory (2019) states that collection development is a subset of collection management and “is included within a broader picture of collection management or maintenance” (p. xiii). Collection management is the process of what to do after the collection is in place (Johnson, 2018). Gregory defines collection management as

“the process of information-gathering, communication, coordination, policy formulation, evaluation, and planning that results in decisions about the acquisition, retention, and provision of access to information sources in support of the intellectual needs of a given library community” (2019, p. xiii).

So, what is required? A collection development policy or a collection management policy?

Libraries Tasmania (2021) states that “a collection development policy covers the acquisition and deselection of resources” (para. 5) and as a starting point must include sections about budget, selection/deselection criteria, challenged resources, collection evaluation, donations and stocktake. The collection development policy appears to be quite detailed, and everything must be linked to the context of the school. In contrast to this, IFLA’s (2015) definition of a collection management policy which defines the ‘purpose, scope, and content of the collection as well as access to external resources and helps to ensure a wide range of high-quality resources (p. 33). This does not appear to be as detailed with what is required within the policy.

Charles Sturt University (CSU) Library page has a collection development policy which includes a section about collection management. The collection development shows its purpose to be about the processes of selection, retention and deselection of resources in order to keep the collection relevant to its users (2021). The section on library management only makes reference to the removal of materials. In this case, it sounds like the collection management is a subsection of collection development, not the other way around and proposed by Gregory (2019) and Johnson (2018).

My thinking around all of this is that libraries are tending towards having a collection development policy because of the ongoing nature of collection development. This continual evaluation ensures that library patrons have access the relevant and current resources (IFLA, 2015).

 

References

Australian Library and Information Association. (2017). A manual for developing policies and procedures in Australian school library resource centres. (2nd ed.). https://read.alia.org.au/manual-developing-policies-and-procedures-australian-school-library-resource-centres-2nd-edition

Charles Sturt University Library. (2021). Collection development. https://library.csu.edu.au/our-libraries/contact-library-team/library-management/collection-development

Gregory, V.L. (2019). Collection development and management for 21st century library collections: an introduction (2nd ed.). American Library Association.

International Federation of Library Associations and Institutions School Libraries Section Standing Committee. (2015). IFLA school library guidelines.https://www.ifla.org/wp-content/uploads/2019/05/assets/school-libraries-resource-centers/publications/ifla-school-library-guidelines.pdf

Johnson, P. (2018). Fundamentals of collection development and management. American Library Association.

Libraries Tasmania, (2021). Procedures and guidelines. https://libraries.tas.gov.au/school-library/Pages/managing-procedures.aspx