Tag: organisation theory
ETL503- Module 6: Collection development policy
6.1 Policy and procedures
The Australian Library and Information Association (ALIA) provides a useful handbook for developing a Library Collection Policy: ALIA schools developing policies and procedures manual (2017).
Most useful, I found, is the School Library Collection Rubric. TLs can use this rubric to check up on the ‘health’ of their collection overall. It is encouraged that this rubric be reviewed regularly to ensure ongoing development and improvement of the collection policies and procedures.
I will be using this upon return to school to assess the current collection, policy and procedures. I suspect we will sit in the ‘developing’ category for a lot of the elements.
In Discussion forum 6.1, discuss new areas needing coverage in your collection development policy, in view of the digital content of your collection.
My small school has no written policy or procedure document and so I am starting from scratch using examples from here and there and adjusting as I go. The examples I have found mention, very broadly eBooks and audio visual resources. I have a very limited physical collection of AV resources in the library and eBook programs have been determined by individual class teachers over time, rather than the whole staff. I would like to get the staff together to determine the usefulness of these individual digital programs and settle on a whole-school determined program to save us some money.
This year, I encouraged my Principal to purchase an online non-fiction subscription with brilliant images, up-to-date information, interactive videos, links to lesson plans and programming. She went ahead and did so. Unfortunately, due to COVID and other factors, the staff training did not go ahead and so, aside from myself in the library, staff did not utilise this resource and it fell to the wayside. Unfortunately, we do not have the funding to trial this product again and so, as much as I saw the value in it, without engaging with it, the staff have decided to forgo the subscription this year.
I think if you are going to subscribe to digital collections, it needs to be a priority to provide staff training and feedback opportunities to ensure you are getting value for money.
6.2 Collection management and censorship
Inspired by the idea of a collaborative effort, I have already contacted fellow staff members to determine what digital reading programs they are already using to support literacy skills. By collecting this data and eventually resolving to keep one or two specific programs, rather than multiple different platforms, the ultimate goal is to build a case toward having the school pay for these programs, rather than the individual teachers and increase whole-school consistency in literacy. By documenting use of these programs in the Library Policy, I am hoping to collect data to support the purchase of these programs in the limited school budget.
In a sentence or two share an idea and/or discuss a key takeaway from your reading on censorship in this module. Discuss your key takeaways in Discussion Forum 6.2.
Open communication with all stake holders, and trust in the TL to uphold the values and policies of the school, can support the development of a collection that is sensitive to social and community taboos, while also allowing students access to resources that expand their understanding of sensitive topics. It is important to have a clear understanding of what is and is not acceptable for certain ages, demographics and communities without restricting student access to topics of interest or relatable topics.
While it is important to consider the opinion of all stakeholders, including parents and carers, it is equally important to balance the perceived ‘appropriateness’ of resources with the reality of the world today. Of course, murder and mayhem are not appropriate for kindergarten students, however, depending on the context and writing style, some YA dystopian novels are highly desired by students in Year 5 or 6.
Each resource must be considered in isolation and in context to determine whether or not it is appropriate for the student and school context.
ETL503- Module 5: Evaluating collections
5.1 Collection evaluation
The resources provide a handy How-To article from the National Library of New Zealand Services to Schools (n.d.)- Assessing your school library collection, almost giving step-by-step suggestions when evaluating a collection, which is great for first time librarians and as a refresher. This sequence of events could be added to the Library Policy to ensure consistency and establish procedures when evaluating the collection.
In Forum 5.1, Methods of collection analysis, discuss which of these methods are suitable and practical in school libraries, and which ones you will use.
Working as a Librarian in a small school one and a half days a week, I can’t imagine how collection mapping could be achieved without support from the staff. Even working with pre-organised Scope & Sequence and Curriculum documents, it is a boat load of work for one person alone.
I still believe, however, that evaluating the collection is critical.
At my school, there have been several librarians in the past five years. Our non-fiction section has not had a stocktake for almost that long and our shelves are bursting with physical books on random topics that seem to have no order or theme.
In evaluating the collection, I would rely on both methods of assessment, but focus the initial inquiry on data supplied by:
Quantitative
Use and User-based
- Circulation statistics
- In-house use statistics
- E-resources use statistics
Collection-based
- Collection size and growth statistics
- Content overlap statistics
- Comparisons between different sections in the library
Qualitative
Use and User-based
- User opinions- to find topics of interest
Collection-based
- Collection mapping
A great visual resource when weeding! Original resource located here.
I think the above infographic and various resources suggested in the readings is a great place to start when developing a weeding policy. Everything put in place must be added to the ongoing library policy to ensure consistency in future years.
ETL503- Module 2: Developing collections Part 2
Module 2.3: eResources: Discussion Forum: 2.3
Search Scootle for a resource related to critical thinking.
I searched ‘critical thinking’ and returned 199 results.
Utilising the ‘Advanced Search’ option, I refined my search on ‘critical thinking’ by selecting the years K-6 (which I teach) returning with 103 results.
From there, I chose a subject area from a side category that I am currently teaching: ‘Health and physical education’. This presented me with 7 results and a number of units across the grades.
Module 2.4: Selection aids: Discussion Forum: 2.4a
Select a curriculum topic of interest.
Select one of the online communities or resource sharing services listed in this section, and spend some time searching for tags, hashtags, lists or communities of relevance to your topic.
Share a link to a relevant online resource found from that community in Forum 2.4 and discuss the pros and cons of this community as a recommendation source.
We are currently working through the PDH curriculum at the moment with K-1 and discussing ‘courage’ and what it means to be brave. I believe we need more books with specific emotional language as part of our resources so I searched up ‘courage’ on Goodreads, resulting in 13548 resources.
I narrowed the selection using the ‘fiction’ category and the site sent me to a new search specifically on fiction alone.
When I typed in ‘picture books about courage’ I got an error message asking for ISBN numbers, which made me realise, I needed to do a broader search on something like Google Search and use Goodreads to pull up a specific book.
I chose Max the Brave by Ed Vere because one of our key words is in the title- ‘brave’.
I plugged this into Goodreads and it popped up as the first option with a 4.5 star rating.
Clicking in to the book title, I am presented with all the ISBN and Edition information a TL could want, along with alternate cover options.
https://www.goodreads.com/book/show/22712981-max-the-brave?from_search=true&from_srp=true&qid=0FxO5bsODV&rank=1
Pros
- I was able to sort the reviews from newest to eldest and vice versa and filter to show the highest and lowest rated reviews.
- There is an option to ask questions about the book (there were none) and submitted reviews below.
- There is a ‘book data’ pop-up if you hover over the words ‘Rating details’ which allows a snap shot of the ratings this title has received before trawling through all the reviews
- Some reviewers seemed to be teachers who used the text in-class- these reviews provided information on how the book was used, received and suggested age groups at times.
- People can place their reviewed books on ‘shelves’ which group books of a like nature.
- There is a forum community on this site where you can ask for and discuss recommendations of similar texts.
Cons
- Some reviewers are social media-based book reviewers and more still are parents who brought the ‘cute book’ for their kids. Most of these were quite brief and not very useful in determining content, writing style or image content of the book.
- A number of reviews identified ‘Netgalley’ as having provided them a free copy of this text for a review- Would this skew the responses? Does Netgalley target teachers or just anyone open to reviewing?
- ‘Shelves’ are determined by the reviewers individually and can sometimes be misleading, not allowing for any kind of consistency amongst reviewers or collections- potential for rabbit-holes and tangents!
I would use this site for personal selection ideas, rather than professional. The process of locating new texts is simply too laborious and time consuming when there are other resources that allow you to do this all in one place. Additionally, some of the reviews are quite unprofessional and lack the information an educator needs to make informed choices.
Module 2.4: Selection aids: Discussion Forum: 2.4b
Select one of the crowd sourced review sites listed in this section or search for prolific book bloggers in the field and have a look at the way these reviewers discuss fiction relevant to school libraries.
Share a link to an interesting book blog, Goodreads or LibraryThing review in Forum 2.4(b)and discuss your thoughts on the value of such a review, and what issues there might be for relying on such sources as selection aids.
LibraryThing seems to be similar to Goodreads, which I am more familiar with.
Keeping with the theme of ‘courage’ I searched and came up with a much more user-friendly search engine page with filter categories down the left hand side. I filtered the search to Books and Tags which resulted in a list of tags, where I chose ‘children courage’. I was presented with 3 picture books all ‘tagged’ by the same reviewer. I returned to the tag list and chose, instead, ‘teaches courage’ an additional 2 picture books were displayed.
Book: Franklin goes to the hospital by Paulette Bourgeois
https://www.librarything.com/work/54639
Pros
Rating, stats and review numbers visible
Easy access of texts
‘Tags’ clear- leading to similar texts on tagged topics
Similar texts nearby
Cons
Some of the reviews I saw were just random numbers and prices. None were educational or professional.
In comparison, the reviews on Goodreads were much more thorough with a higher number of reviews for this text.
https://www.goodreads.com/book/show/605137.Franklin_Goes_To_The_Hospital?from_search=true&from_srp=true&qid=dltHaKVJpb&rank=1
Both platforms are good for general check-overs that the text is good for a certain purpose, or to quickly glean what a text is about but neither provide reliable, professional reviews of texts that I could see. At least, not with any consistency. Perhaps if you invested the time to find genuine, education-based reviewer accounts, you could better appreciate the sites for professional use.
ETL504- Module 5.1: Strategic planning
Activity
Does your school have a strategic plan? See if you can find it. Does your library have a strategic plan?
I located the school strategic plan on their public website and was able to download and examine as per the DET guidelines.
The library does not currently have a strategic plan, though it would be useful to align such a document with the overall school document and goals. It would provide some scaffolding on what is important to focus on.
Activity
One way of learning to think strategically is to develop a personal strategic plan. A personal strategic plan helps you to think about and articulate career, family and personal goals. Try writing your own using the template below. Most of us just muddle along and don’t plan our careers nor do we set family goals.
I quite enjoyed this activity and was able to fill out the different specific requirements for achieving this goal, however, I doubt I will revisit it often or use the affirmations. Such processes are successful in repitition and I don’t think I would be able to comit to such an idea. I am happy to muddle along for the most part, though I do have goals in mind.
Activity
Examine the following and decide which is the better mission statement.
1. We are creating for the school community, a thriving dynamic library so that it becomes one of the state’s best in collecting, creating, conserving and communicating information.
2. Our mission is to provide and promote access to a range of resources and services that equitably meet the intellectual, curricular, social and recreational information needs of our school community.
A mission statement is simple, direct and operative, where a Vision Statement is about what you want to be or become (Johnson, 2010). With that in mind, I would choose the second statement as it says, exactly, what the library will do- ‘provide and promote access…’ whereas the first focusses on the future ‘one of the state’s best’.
Reflect
Consider the following school library Mission and Vision Statements.
Do they achieve the goals of each type of statement?
Think about the purpose of a mission statement as opposed to the purpose of a vision statement, and why the examples that follow meet these goals, or fail, and in what ways they do so.
Bonnyrigg High School Library
The opening sentence of this mission statement confuses me- ‘Our goal is to confirm that learners graduate as competent, critical, ethical users and creators of ideas and information.’ Is their entire mission to say ‘yes, these kids can…’? I would have thought they would use something like ‘create/support/develop graduates that are proven competent, critical, ethical users…’ I do like that they have clearly addressed 21st century learning in their mission.
Their vision statement kind of goes into school ethos and vision for the future and is written informally. I like that their vision included the creation of a ‘learning commons’ but this paragraph could almost have gone into the mission section as it is very direct and actionable.
Sacred Heart College Yarrawonga
Short and sweet. Their mission statement is simple and clear- to create a certain larning environment, support the curriculum and promoting a love of learning. It doesn’t say how it is going to do those things but it is clear that there are strong motivating factors behind this mission. Their vision statement is also short and direct, but talks more about what will be coming, rather than what is.
S.R. O’Brien Resource Centre, Mount Carmel College
It think this is the best example of the three in terms of mission statement, particularly the first sentence- the second could have gone into the vision statement. The vision statement has elements of mission statement to it- actionable, direct. The last paragraph, particularly describing the library as it is now, could possibly have been included in the mission statement.
Action: I have emailed my boss to discuss the school Vision & Mission statements but also to arrange a time to discuss the library strategic plan and link it to the school plan. Hopefully, this will allow some scaffolding around the expectations of the job and provide me with a clearer understanding of what everyone expects from me in my role.
References
Bruce D. Johnson (2010, May 12). What’s the difference between mission and vision? [Video]. Youtube. https://www.youtube.com/watch?v=b2MyaR0gMo0&feature=youtu.be
ETL504- Module 2.1: Organisation Theory cont.
Activity and Reflection
Think about the school library. How does the library contribute to the success of the school? Consider the educational outcomes that the school is trying to provide according to the Australian Curriculum General Capabilities and Priority Areas. Add your thoughts to your notes and experiment with print or digital maps to try and put the library where you think it should be in the school structure (physical and hierarchical, i.e. communication and people).
My first step was to locate the most recent School Plan (2018-2020) and confirm that the three areas of strategic direction being targeted for the length of this plan is:
- Success
- Engagement
- Connections
Under each of these, there have been target areas assigned for different members of the school. Below, I have considered how the library can impact on each of these areas and if it is currently contributing as much as possible towards the School Plan.
Learning: developing learning culture, wellbeing & curriculum
After a reorganisation of the library last term, introduction of new furniture and expectations, I feel that the students’ attitude towards coming to library has changed. I am seeing more enthusiasm and engagement. Additionally, the increased use of technology to share information and conduct lessons in the past few weeks has added to the development a positive learning culture and increased student wellbeing. Having been situated within the library since the start of the year, I have been able to integrate Science, STEM, information research and library skills with strong links to the NSW curriculum.
Teaching: effective classroom practice, data skills and use, professional standards & learning and developing
Since taking on the role of TL I have been required to develop behaviour management strategies specific to the library and including the use of devices and technology. This has entailed engaging with online resources, specialised study, discussion with my principal and trial and error to what works most effectively to manage student behaviour and increase work ethic in the library. With the development of cross-curricular units to be taught in the library, I have been required to refresh my understanding of certain professional standards and establish a clear and consistent collection of data to record and report student behaviours and engagement to CTs. Additionally, I have been included in ongoing professional learning and development contributing to whole school wellbeing and hosted PD days in my library space.
Leading: educational leadership, school planning and reporting, school resources & management practice and processes
This is the area in which I have just entered as I have been required to source new resources for students in the senior fiction section- our library has been overrun by mould! This was tricky as I had yet to establish specific selection criteria, other than to replace senior fiction genre physical texts that may interest the current and future cohorts in the school. AS a result, some of the texts I collected are more suitable for 7-9 aged students. On a positive, I intend to establish a Year 6 only section in my office for those extended readers using those advanced texts.
Currently, as the teacher resources have been left to fall into a complete and utter mess, I have not been able to stocktake them to determine what I have and what we need. They sit unloved in a room out the back, waiting for me to engage with them and discover what treasures have been hoarded over the years.
I am now learning about the need for management practices and processes to be implemented, in writing to pass on to future librarians. As I had no such documents, it has taken some time to settle into TL duties and get a handle on all that encompasses. It is a lot to come to grips with and this is likely the area I will be concentrating on most over the next twelve months.
Below is an example, using draw.io, thate xplains my current schools heirarchy as of present.
(Excuse the blurrrrrrr)
Currently, at my small school, in my role as TL (and only being there 2 days a week) I can often feel quite isolated from other staff as their communication system is somewhat lacking and everyone is so busy with the daily running of the school. Being a small school, everyone has multiple roles and not enough hours in the day.
Overall, I don’t think it is a terrible structure and, in a small school, it works well that everyone has additional duties, rather than dumping it on just one person. With some adjustments to communication habits, I feel like the TL could be included more equally in the everyday running of the school.
Kokemuller’s (2017) classification of a Professional organisation would probably best suit my school as some staff have been in place for more than twenty years and are struggling to update their working knowledge on curriculum and pedagogy. At the same time, other staff have different levels of knowledge and have previously been given autonomy over the teaching and learning in their classroom. As a result, some become defensive when questioned about their style, choices and documentation.
It is important that I recognise here, that my principal is working to change the structure of our organisation to become more of a hybrid of Entrepreneurial and Innovative styles. She regularly encourages staff to take on tasks that interest them and consider sharing, teaching and planning in new and different ways.
References
Jilliby Public School (n.d.). 2018-2020 School Plan. https://jilliby-p.schools.nsw.gov.au/about-our-school/school-planning-and-reporting.html
Kokemuller, N. (2017). Mintzberg’s five types of organizational structure. Hearst Newspapers: Small business. http://smallbusiness.chron.com/mintzbergs-five-types-organizational-structure-60119.html